Al Waleed A/C Spare Parts Trading LLC · Export to Kenya & East Africa
Order & Shipping AC Parts
Dubai to Kenya — Complete Guide
The complete step-by-step process for Kenyan HVAC dealers and contractors — from placing an order with Al Waleed in Dubai to customs clearance at Mombasa Port and delivery to Nairobi or Mombasa. Sea freight to Mombasa in 18–22 days. Air freight to Nairobi or Mombasa in 3–5 days for urgent orders.
+971 566 952 848 · +971 4 224 9512 · contact@alwaleedhvac.com · Al Rigga – Deira, Dubai, UAE
Proforma Invoice
Days to Dispatch
Days Sea to Mombasa
Days Air to Nairobi
DG Docs Included
Customs Compliant
The Al Waleed Order Process — Step by Step for Kenya
01
WhatsApp Your Product List
WhatsApp +971 566 952 848 with your required products — compressor model numbers or AC outdoor unit model numbers for T3 spec confirmation, refrigerant grades and cylinder sizes, copper coil sizes, capacitor µF values, fan motor specifications, and any spare parts required. Photographs of existing product nameplates are the fastest identification method. Our export desk operates Mon–Sat 8AM–10PM Dubai time.
02
Receive Proforma Invoice Within 24 Hours
Al Waleed confirms product availability, T3 rating on all compressors, and current pricing — then issues a proforma invoice by email within 24 hours. The proforma shows itemised USD pricing, sea freight estimate to Mombasa Port, and total value. T3 confirmation appears on every compressor line item as standard. Review the proforma and confirm any amendments before payment.
03
Transfer Payment in USD
Payment by T/T bank wire in USD to Al Waleed’s UAE bank account — details provided on the proforma invoice. Full payment before dispatch is standard for new customers. For established Kenyan customers with a trading history, Al Waleed can discuss flexible payment arrangements. Send the bank transfer receipt via WhatsApp or email to initiate packing and dispatch.
04
Packed and Dispatched in 2–3 Days
After payment confirmation Al Waleed packs and prepares the shipment within 2–3 working days. Sea freight is booked on the next available Jebel Ali to Mombasa Port sailing. Refrigerant gas is declared as IMDG dangerous goods — all handled correctly by Al Waleed as standard practice at no extra charge. For air freight urgent Kenya orders confirmed before 2PM Dubai time, same-day air freight booking is available.
05
Export Documents Sent After Sailing
After the vessel sails from Jebel Ali, Al Waleed emails the complete Kenya export documentation set: commercial invoice, packing list, certificate of origin (Dubai Chamber of Commerce stamped), bill of lading, and IMDG dangerous goods declaration for refrigerant shipments. Original documents can be couriered to Kenya if required by your KRA customs agent for Mombasa Port clearance.
06
KRA Customs Clearance at Mombasa Port
Your licensed Kenyan customs agent (freight forwarder) handles KRA clearance at Mombasa Port using Al Waleed’s documentation. Clearance typically takes 3–7 working days after vessel arrival depending on your agent and documentation completeness. Al Waleed is available to provide supplementary documentation or commercial correspondence to support your agent if any KRA query arises.
Sea Freight vs Air Freight to Kenya — Choosing the Right Route
| Factor | Sea Freight — Jebel Ali to Mombasa Port | Air Freight — Dubai to Nairobi or Mombasa |
|---|---|---|
| Transit time | 18–22 days | 3–5 days |
| Cost per kg | Low — best for all bulk orders | High — for urgent single-unit orders only |
| Refrigerant gas | IMDG declared — all grades, all quantities | Limited — IATA DGR rules apply per airline |
| Kenya entry point | Mombasa Port — serves all Kenya including Nairobi | Jomo Kenyatta Airport (NBO) or Moi Airport (MBA) |
| Best use | Routine restocking · bulk refrigerant · all products | Hotel/hospital emergency · VRF failure · urgent commercial |
| Total door-to-door Kenya | Typically 25–38 days from payment confirmation | Typically 5–9 days from payment confirmation |
Export Documents Al Waleed Provides on Every Kenya Shipment
Commercial Invoice
Itemised in USD — product description, brand, model number, quantity, unit price, total value. T3 confirmation on all compressor line items. Correct HS tariff code references for KRA customs clearance at Mombasa Port.
Packing List
Itemised with number of cartons or pallets, dimensions, gross weight, and net weight per line item. Matches the commercial invoice exactly. Required for KRA Mombasa Port customs physical examination.
Certificate of Origin
Dubai Chamber of Commerce stamped confirming UAE as country of export. Required for KRA customs duty calculation and for any applicable COMESA or bilateral trade preferences in Kenya’s import framework.
Bill of Lading / Air Waybill
The title document for the cargo — your Kenyan KRA customs agent requires the original or telex-released bill of lading to take delivery at Mombasa Port. Air waybill for air freight shipments to Nairobi or Mombasa.
IMDG Dangerous Goods Declaration
For all refrigerant gas shipments — UN number, proper shipping name, hazard class, packing group, and quantity per grade. Prepared correctly by Al Waleed as standard. Incorrect DG documentation is the most common cause of refrigerant delays at Mombasa Port — Al Waleed eliminates this risk on every Kenya order.
Product Data Sheets (on request)
For Nairobi hotel, hospital, or international project clients requiring brand documentation for material submittals — refrigerant brand data sheets, T3 confirmation letters, and copper specification certificates available on request at time of order.
From Mombasa Port to Nairobi — Kenya Inland Logistics
All sea freight from Dubai arrives at Mombasa Port — Kenya’s primary and most capable sea port for commercial cargo. After KRA customs clearance at Mombasa Port (typically 3–7 working days), your Kenyan customs agent or freight forwarder arranges inland delivery from Mombasa to your warehouse in Nairobi or any other Kenyan city. Two inland transport options are standard in Kenya: the Standard Gauge Railway (SGR) from Mombasa to Nairobi ICD (Inland Container Depot) in approximately 8 hours, or road haulage from Mombasa to Nairobi in approximately 8–12 hours. Your freight forwarder will advise on the most cost-effective and available mode for your specific cargo. Nairobi dealers should factor this inland leg into their total lead time planning — the Mombasa-to-Nairobi inland movement adds 1–3 days to the clearance-to-warehouse timeline. Al Waleed does not control the inland delivery — this is managed by the Kenyan dealer’s own freight forwarder, but we can recommend reliable Mombasa-based clearing agents from our Kenya customer network if needed.
Frequently Asked Questions — Ordering and Shipping to Kenya
How long from payment to goods arriving at my warehouse in Nairobi or Mombasa?
Sea freight planning timeline from payment: 2–3 days packing and dispatch, plus 18–22 days sea transit to Mombasa Port, plus 3–7 working days KRA customs clearance at Mombasa Port, plus 1–3 days inland delivery (Mombasa to Nairobi by SGR or road). Total warehouse-to-warehouse timeline is typically 27–38 days from payment for Nairobi, and 25–35 days for Mombasa. For air freight to Jomo Kenyatta: 1–2 days dispatch plus 3–5 days flight transit plus 2–4 days Nairobi airport KRA clearance — total approximately 6–11 days from payment to Nairobi warehouse delivery.
How does the jebel ali to mombasa shipping route work and how long does it take?
Jebel Ali Port in Dubai is one of the world’s busiest container ports and has direct and transshipment sea freight services to Mombasa Port in Kenya. Direct services sail weekly and take approximately 18–22 days transit. Some LCL (less-than-container-load) consignments transit via Colombo or another hub port — your freight forwarder will specify the routing. Al Waleed books the sea freight departure on the most reliable and competitive available sailing at the time of your shipment. After arrival at Mombasa Port, your Kenyan customs agent handles KRA clearance using the documentation Al Waleed provides.
What is the minimum order for a sea freight shipment from Dubai to Kenya?
Al Waleed has no fixed minimum order value. For air freight to Nairobi, even a single urgent compressor can be dispatched. For sea freight to Mombasa Port, the practical minimum that makes the freight cost competitive relative to product value is typically one to two pallets — an order value of approximately USD 1,500–3,000 depending on the product mix. Most established Kenyan HVAC dealers consolidate their complete quarterly or bi-monthly requirement in a single order to maximise cost efficiency. WhatsApp with your product list for a specific price and sea freight estimate to Mombasa Port.
Can Al Waleed ship to Kisumu, Nakuru, or Eldoret dealers as well as Nairobi and Mombasa?
Yes — all sea freight arrives at Mombasa Port regardless of the final Kenya destination. Your Kenyan customs agent clears at Mombasa and your freight forwarder arranges inland delivery to Kisumu, Nakuru, Eldoret, or any other Kenyan city by road haulage. Nakuru is approximately 3 hours from Nairobi by road. Kisumu is approximately 5–6 hours. Eldoret is approximately 5 hours. The inland delivery cost from Mombasa to these cities is additional to the Mombasa clearance cost — confirm with your Kenyan freight forwarder when planning your order. Al Waleed does not manage the inland Kenya leg but can provide documentation support for any Kenya customs query regardless of the final delivery city.
Africa Export Desk — Open Mon–Sat 8AM to 10PM Dubai Time
Ready to place your Kenya order? WhatsApp now
T3-confirmed compressors · certified refrigerant gas · copper coils · capacitors · fan motors · filter driers — full KRA-compliant export documentation · sea freight to Mombasa Port · air freight to Nairobi and Mombasa for urgent orders
Related Pages
- AC Spare Parts Wholesale Kenya
- AC Compressors Wholesale Kenya
- Refrigerant Gas Wholesale Kenya
- T3-Rated Compressors Kenya
- How to Import AC Parts from Dubai to Kenya
- AC Spare Parts Price Guide Kenya 2026
- About Al Waleed
Place Your Kenya AC Parts Order from Dubai Today
Al Waleed exports HVAC spare parts from Dubai to Kenya — T3-confirmed compressors, certified refrigerant gas, ACR copper coils, capacitors, fan motors, and filter driers. Full KRA-compliant export documentation on every shipment. Sea freight weekly to Mombasa Port. Air freight to Nairobi or Mombasa for urgent orders. WhatsApp your product list — proforma invoice within 24 hours.
+971 566 952 848 · +971 4 224 9512 · contact@alwaleedhvac.com · Al Rigga – Deira, Dubai, UAE · Google Maps: 7897+HP